Invitation for Bid: Type 2 Helicopter

The Colorado Department of Public Safety (CDPS), Division of Fire Prevention and Control (DFPC) wishes to contract with a vendor to provide a type 2 helicopter and accessory services for wildland fire management for the State of Colorado.

The CDPS/DFPC is issuing a Two-Step Invitation for Bid for Type 2 Helicopter Services for one (1) year, beginning on the date the contract is fully executed, with two (2) one-year optional renewal terms.

Submission Deadline: June 13, 2014, 11:00 AM MT (by mail or in person only)

For more information, go to bidscolorado.com.

Vendor Inquiries and State’s Responses for Invitation for Bid# FPCIFB1406 Helicopter-Type 2

Question 1:

“As currently solicited for the Type 2 helicopter, bid number FPCIFB1406Helicopter – Type 2, UH-1’s with the Minuteman STC (more powerful engine) installed may not meet the performance specifications of 1950 lbs. payload (HOGE) at 30 degrees C at 8000 ft. PA. The FAA and the US Forest Service require operators of these aircraft to use the reduced performance charts associated with the Minuteman STC and Interagency Tech Bulletin No. IA 2011-03.

Will the State consider reducing the payload requirements by 100 lbs (1850) or the temp by 5 degrees (25C) to allow for the possibility of more competition and possibly a better value for the State by virtue of more aircraft being bid?”

Answer 1: Yes. For Payload requirement adjustment, see Modified IFB published 6/4/14.

Question 2:

“Page 5, A, 3. Minimum mandatory requirement: Part 133 at 137 certification, and Helicopter must be capable of a jettisonable payload of 1950 pounds Hover Out of Ground Effect (HOGE) at 30 degrees Centigrade at 8000 feet pressure altitude with a 200-pound pilot and 1.5 hours total fuel. (Equipped weight must include a tank or long line and rapid fill bucket).

From the USFS Contract:

Standard and Restricted Category Helicopters

Capability of hovering out-of-ground effect (HOGE) with a minimum 1600 pound jettisonable payload, in the following conditions:

200 lbs. for each required flight crewmember

1½ hours of fuel (includes reserve fuel). Use 7-lbs per gallon to compute weight of Jet A.

5000‘ Pressure Altitude (PA)

30 C

C. The current USFS contract we are on calls for 1600 lbs. @ 5000 feet and 30 degrees C (HOGE). It also stated the Equipped Weight must include the bucket and longline which was later changed that we do not include the bucket and longline as our Chart C must match our USFS Load Calc.

I don’t think there are many if any Type II’s that can perform under these parameters.

Q. Is it possible to reconsider these HOGE requirements? Is it possible to reconsider the Equipped Weight so it does not include the bucket and longline?”

Answer 2: Yes. For Payload requirement adjustment see Modified IFB published 6/4/14. Equipped Weight must include bucket and longline to allow for comparison of water delivery capability.

Question 3:

“Page 7, B, 18.

The Contractor may furnish a relief crew to meet the days off requirement in accordance with NASF Interagency Standards Section C-17 Flight Hour and Duty Limitations http://www.fs.fed.us/fire/aviation/av_library/COOP NASF Standards.pdf . Approval to furnish relief crews and costs for transporting of relief crews will be approved in advance by the DFPC. Approval will be noted on the payment invoice in the remarks section.

Q: If the Contractor opts not to furnish a relief crew does the primary crew simply take 2 days off in the field?”

Answer 3: No. See Modified IFB published 6/4/14 for clarification of relief crew requirements.

Question 4:

“…Above is requesting NWCG cards for helicopter. Do you want a copy of helicopter data plate?”

Answer 4: No. Copy of NWCG Helicopter Data Card is required (Helicopter Data Record FS5700-21a). Copy of helicopter data plate is not necessary

Question 5:

“Clarification on the “rapid fill bucket”: Would this be a power / pump filling type of bucket such as the Powerfill accessory for the Bambi bucket? I would assume so but would like some clarification as to what exactly the State would prefer.”

Answer 5: Yes. A “rapid fill” bucket would be a bucket equipped with a pump to allow for fast water fill from shallow water sources.

Question 6:

“Confirmation of the 1950 lbs. at 8000 ft. and 30C temp. This condition / weight is remarkably large for a Type 2 aircraft. I would just like to confirm that this is correct.”

Answer 6: See response to question 1/Modified IFB published 6/4/14.

Question 7:

“Relief Crew Costs: Can you clarify your expectations for relief crew transportation costs. Will the State be reimbursing the contractor for relief crew transportation costs or are these costs to be built into the overall bid rate? The solicitation states: “costs for transporting of relief crews will be approved in advance by the DFPC”. Would this be for costs above the normal cost to transport them to the “home” base or would this be for all relief crew transport regardless of location?”

Answer 7: See response to question 3/Modified IFB published 6/4/14 for clarification of relief crew requirements.

Question 8:

“Per Diem Rates: Would the state accept a “GSA FY 2014 Per Diem Rate” on the proposal. As Per Diem Rates vary so widely throughout the State it would be hard to assess a realistic value give the unknown nature of a new contract.”

Answer 8: See modified Step Two Type 2 Helicopter Bid Pricing Form published 6/4/14.

Question 9:

Reference 2.0 Specifications A. 3. Does the jettisonable payload requirement of 1950 pounds HOGE vary based on the helicopter being equipped with a tank versus a long line and rapid fill bucket? The difference between the two helicopter equipped weights is approximately 200 pounds.”

Answer 9: No. See response to Question 2 and Modified IFB published 6/4/14 for new payload requirements.

Question 10:

Reference 2.0 Specifications A. 3. Can you please verify the jettisonable payload requirement of 1950 pounds HOGE?”

Answer 10: See response to Question 1/Modified IFB published 6/4/14.

Question 11:

What does the state of Colorado expect as to aircraft inspection and qualification carding, will the state require an aircraft qualification “card” in the future or does it expect to be inspected

under an Interagency Cooperators Agreement? We’re unsure as to what future “carding” documents will be required for contract approval.

Answer 11: The DFPC expects and requires National Interagency Wildfire Coordinating Group (NWCG) interagency cards as listed and referenced in Section 2.A.5. page 6 of 11 of the IFB. The DFPC does not intend to have a separate state carding system. Also see answer to Question 4.

In accordance with 2. A.4 and 5 of the IFB, NWCG Interagency cards are required for contract award, but are not required to meet bid qualifications. Any current NWCG cards shall be submitted as part of the bid package.

 

Sole Source Justification Posted for Information Management System

The Colorado Department of Public Safety has determined that the Sierra Nevada Corporation is the only potential vendor of an information management system that Colorado needs to track and manage wildfires throughout the region.

On May 15, 2014, the Colorado Department of Public Safety published a Notice of Proposed Sole Source, “Colorado Wildland Fire Information Management System.” The submission deadline is May 21, 2014, 2:00 PM MT.

According to the sole source document, the Division of Fire Prevention and Control (DFPC) is seeking a solution to enhance its current capabilities to manage wildfires, involving state-of-the-art information management capabilities to track and manage wildfires throughout the region. The Sierra Nevada Corporation (SNC) provides a subscription based Information Management System (IMS) for decision support and visualization tools designed for wildfire management in support of DFPC, enabling the agency to collaboratively and immediately share information with wildfire management personnel. The Information Management System offers the only National Interagency Fire Center developed Enterprise Geospatial Portal developed specifically to provide regional fire management officers, state resource planners, and local responders with information, tools, and collaborative resources required to effectively inform and share resources instantly. The IMS provides the only cloud-hosted capability that meets the needs of DFPC personnel and local fire managers without significant infrastructure and IT investment. Sierra Nevada Corporation is the only potential vendor of the system.

At the SB14-164 bill signing on May 12, 2014, Sierra Nevada demonstrated its Pilatus PC-12 multi-mission aircraft which incorporates the proposed IMS.

Read the Sole Source Justification
 

DFPC conducted market research by establishing a list of requirements and proceeding to do a web search for vendors that would possibly be able to accommodate them. The vendors in the United States were contacted by phone and questioned about their services. DFPC staff was also able to attend a demonstration from a couple of the vendors.

The Contractor shall provide a subscription-based Information Management System (IMS) for decision support and visualization tool designed for wildfire management in support of the State of Colorado’s Division of Fire Prevention and Control. This system will enable the DFPC to collaboratively and immediately share information with wildfire management personnel. The system shall be existing and proven, non-developmental solution that leverages from, and directly integrates into the federal information management system designed by the USFS for wildfire management. The system shall allow for the real-time input and display for data to and from all connected users.

View Notice of Proposed Sole Source
 

Highlights of Detailed Tasks

  • It is preferred that the IMS be architected as a cloud based service.
  • It is anticipated that the state will require support for 500 users.
  • The Contractor shall provide a real-time data input to command locations.
  • The Contractor shall provide the capability to link to the National Interagency Fire Center (NIFC).
  • The Contractor shall modify the existing parcel based risk assessment tools to meet the needs of the DFPC for structure assessment, damage assessment, and triage.
  • The Contractor shall consult with wildfire management personnel stakeholders and develop customized reports to display information from the IMS geospatial database.
  • The Contractor shall conduct a total of 3 classes for user-based training and train-the-trainer training.
  • The Contractor shall attend at least three Technical Interchange Meetings.

Contract Data Requirements List

  1. Program Plan – 10 days after receipt of order
  2. Program Schedule – 10 days after receipt of order, monthly thereafter
  3. Training Manuals and Materials – 1 week prior to scheduled training

 

Sole Source Guidelines
 

Background

DFPC Director Paul Cooke discussed in his “Special Report: Colorado Firefighting Air Corps” and his presentation before the Wildfire Matters Review Committee the need for an information management system designed and built specifically for wildland fire management.

Using screen shots of an integrated IMS created by Interra Group, he called for a web-based, cloud-hosted solution that offers multiple workflows and toolsets that are tailored to the individual needs of various endusers.

CFAC Report Recommendations
 
CFAC Committee Presentation Recommendations
 

Director Cooke explained that Intterra’s SituationAnalyst provides an affordable off-the-shelf solution for

  • Resource availability and tasking
  • State-wide, regional, and local workflows accessible by all wildfire personnel in the state, and
  • Incident assessment – threatened values (people, structures, watersheds, critical infrastructure, etc.), precise location information (terrain, fuel, intensity map, growth potential), real-time cost suppression estimation, and personnel location and safety tracking

Intterra SituationAnalyst Overview
 

Partnership with DigitalGlobe FirstLook

A case study published by DigitalGlobe reviewed how SituationAnalyst was integrated with FirstLook during the massive Waldo Canyon fire.

“Digital media solutions provider, Intterra, used OGC-compliant DigitalGlobe Cloud Services to integrate FirstLook into Intterra’s SituationAnalyst decision support software to provide federal, state and local emergency response personnel with a comprehensive view of operations during periods of crisis.”

“As the fire intensified, FirstLook imagery continued to assist the City of Colorado Springs Emergency Operations Center (EOC) in its damage and fire behavior assessment. The newly collected data was delivered and viewed by EOC personnel within hours of collection via on-line access of FirstLook inside the US Forest Service Enterprise Geospatial Portal, assisting with orientation and confirmation of helicopter flights of affected areas. Additionally, the fresh imagery supported key community briefings designed to communicate the most accurate information possible to affected homeowners.”

FirstLook Waldo Canyon Case Study
 
FirstLook Datasheet
 

About the USFS Enterprise Geospatial Portal

The Enterprise Geospatial Portal (EGP) is an open source platform developed by the U.S. Forest Service that can be thought of as a visualization and analysis tool. The EGP spatially enables existing wildland fire information and consolidate disparate geospatial data by organizing it into view states representing various business areas. The EGP provides a geospatial interface which allows users to access wildland fire data layers on a common web-based platform.

The EGP includes the following components:

  1. Fire Globe – 2D & 3D situational awareness views using multiple clients;
  2. GDAT (Geospatial Dashboard and Analysis Tool) – a simple business analytics tool that utilizes GIS;
  3. Situation Analyst – tool combining collaborative mapping, geospatial and imagery analysis, with analytical reporting;
  4. Fire EGP Data – static and dynamic data available for use in any of the viewers; and
  5. Incident Risk Console (RisC) – analytic dashboard for authorized users which provides data and statistics.

Enterprise Geospatial Portal Overview