Invitation for Bid: Multi Mission Aircraft

The Colorado Department of Public Safety (CDPS), Division of Fire Prevention and Control (DFPC) contemplates the purchase of two (2) multi-mission fixed wing aircraft. The awarded vendor will also be required to operate and provide maintenance services, facilities, supplies and personnel for the aircraft.

The CDPS/DFPC is issuing a Two-Step Invitation for Bid for Type 2 Helicopter Services for one (1) year, beginning on the date the contract is fully executed, with two (2) one-year optional renewal terms.

Submission Deadline: June 24, 2014, 2:00 PM MT (by mail or in person only)

For more information, go to bidscolorado.com.

IFB DESCRIPTION: This Invitation for Bids (“IFB”) contemplates the purchase of two multi-mission fixed wing aircraft by the State of Colorado (the “State”), Department of Public Safety (“CDPS”), Division of Fire Prevention and Control (the “DFPC”). Upon the acquisition of the aircraft by the DFPC, the awarded contractor will be required to operate and provide maintenance services, facilities, supplies and personnel for the aircraft, all under the direction of DFPC officers. The DFPC requires delivery of at least one mission-ready aircraft by August 1, 2014. The second mission-ready aircraft must be delivered not later than October 15, 2014. Both aircraft must meet the specifications of this IFB at the time of delivery. Vendors responding to this IFB (“Bidders”) may propose a temporary solution that meets all the requirements of the IFB for the period beginning August 1, 2014 and continuing through the delivery of the two mission-ready aircraft by October 15, 2014. The dates of August 1, 2014 and October 15, 2014 are firm dates and may not exceed such dates. If the Bidder proposes a temporary solution, the Bidder’s response (“Bid”) must include the details of the proposed temporary solution. DFPC, in its sole discretion, will determine if the temporary solution is acceptable.

IMPORTANT: Those responding to this IFB (“Bidders”) are urged to read the entire IFB document thoroughly before submitting a Bid. Only Bids meeting the conditions of and the specifications set forth in this IFB will be deemed to be responsive. IFBs properly marked as to IFB#, DATE and HOUR of opening, will be accepted at the address listed above, prior to the date and time listed above. Submit this completed and signed cover sheet, supporting documentation and other enclosures requested relevant to this IFB. By submitting this cover sheet, Bidder acknowledges and verifies receipt of the original Colorado BIDS notice and file attachments. If modifications to this IFB are issued, Bidders are required to additionally acknowledge receipt of the number of modifications where indicated below. All notifications and modifications will be published on Colorado BIDS at www.bidscolorado.com.

Invitation for Bid: Type 3 Helicopters

The Colorado Department of Public Safety (CDPS), Division of Fire Prevention and Control (DFPC) wishes to contract with vendor(s) to provide up to 2 type 3 helicopter and accessory services for wildland fire management for the State of Colorado.

The CDPS/DFPC is issuing a Two-Step Invitation for Bid for up to two (2) Type 3 Helicopter Services for one (1) year, beginning on the date the contract is fully executed, with two (2) one-year optional renewal terms.

Submission Deadline: June 13, 2014, 11:00 AM MT (by mail or in person only)

For more information, go to bidscolorado.com.

Vendor Inquiries and State’s Responses for Invitation for Bid# FPCIFB1406 Helicopter-Type 3

Question 1:

“Are the two option years optioned solely at the states direction or can the vendor choose not to option those years?”

Answer 1:

Contract renewal for each option year will be at the State’s discretion.

Question 2:

“Another question: Under section B, the specific terms and conditions, paragraph 18, the solicitation states that “the Contractor may furnish a relief crew”.

Is a relief crew required and what is the States expectation for a relief schedule if required?”

Answer 2:

Yes. See Modified IFB published 6/4/14 for clarification of relief crew requirements.

Question 3:

“Because of administrative delays with the Federal Aviation Administration my Colorado based small business will be unable to meet your required vendor qualifications. I would like to know if it is allowable to the Department if I have a sub-contractor perform the aircraft services to the exact standards outlined in the proposal until such time as the FAA issues the required certifications to my Colorado based small business?”

Answer 3: No

Question 4:

” I was curious if a “base” had been settled on for the contract/contracts for the Type III.

I see that Fort Collins is listed as the “initial base” I was just curious if there were any ideas as to where they were thinking of basing the aircraft for their permanent bases.”

Answer 4: As you noted, the Contract will start at FNL. A home base will be established at the time of contract negotiation, and communicated to the Contractor so that they may estimate base travel costs as mentioned in item 2.B.18 of the modified IFB published 6/4/14. Please see modified IFB.

 

Question 5:

“Also if we are interested in specifying the state per diem/overnight rate for our bid is there a proper way to note it in the bid? Or do we perhaps just put “state rate”? in the appropriate space?”

Answer 5: N/A. See Modified IFB and modified Step Two Type 3 Bid Pricing Form published 6/4/14.

Question 6:

“Section B of qualifications requests Interagency cards be included as part of the Qualifications, however under 2.0 A Scope and Intent 4), equipment and personnel must meet the standards by the start of the contract and the duration.

Please confirm that Interagency cards must be provided by the start of the contract, but are not required documentation in order to meet the qualifications for bid.”

Answer 6:

In accordance with 2.A.4 and 5 of the IFB, NWCG Interagency cards are required for contract award, but are not required to meet bid qualifications. Current NWCG cards shall be submitted as part of the bid package.