Sole Source Justification Posted for Information Management System

The Colorado Department of Public Safety has determined that the Sierra Nevada Corporation is the only potential vendor of an information management system that Colorado needs to track and manage wildfires throughout the region.

On May 15, 2014, the Colorado Department of Public Safety published a Notice of Proposed Sole Source, “Colorado Wildland Fire Information Management System.” The submission deadline is May 21, 2014, 2:00 PM MT.

According to the sole source document, the Division of Fire Prevention and Control (DFPC) is seeking a solution to enhance its current capabilities to manage wildfires, involving state-of-the-art information management capabilities to track and manage wildfires throughout the region. The Sierra Nevada Corporation (SNC) provides a subscription based Information Management System (IMS) for decision support and visualization tools designed for wildfire management in support of DFPC, enabling the agency to collaboratively and immediately share information with wildfire management personnel. The Information Management System offers the only National Interagency Fire Center developed Enterprise Geospatial Portal developed specifically to provide regional fire management officers, state resource planners, and local responders with information, tools, and collaborative resources required to effectively inform and share resources instantly. The IMS provides the only cloud-hosted capability that meets the needs of DFPC personnel and local fire managers without significant infrastructure and IT investment. Sierra Nevada Corporation is the only potential vendor of the system.

At the SB14-164 bill signing on May 12, 2014, Sierra Nevada demonstrated its Pilatus PC-12 multi-mission aircraft which incorporates the proposed IMS.

Read the Sole Source Justification
 

DFPC conducted market research by establishing a list of requirements and proceeding to do a web search for vendors that would possibly be able to accommodate them. The vendors in the United States were contacted by phone and questioned about their services. DFPC staff was also able to attend a demonstration from a couple of the vendors.

The Contractor shall provide a subscription-based Information Management System (IMS) for decision support and visualization tool designed for wildfire management in support of the State of Colorado’s Division of Fire Prevention and Control. This system will enable the DFPC to collaboratively and immediately share information with wildfire management personnel. The system shall be existing and proven, non-developmental solution that leverages from, and directly integrates into the federal information management system designed by the USFS for wildfire management. The system shall allow for the real-time input and display for data to and from all connected users.

View Notice of Proposed Sole Source
 

Highlights of Detailed Tasks

  • It is preferred that the IMS be architected as a cloud based service.
  • It is anticipated that the state will require support for 500 users.
  • The Contractor shall provide a real-time data input to command locations.
  • The Contractor shall provide the capability to link to the National Interagency Fire Center (NIFC).
  • The Contractor shall modify the existing parcel based risk assessment tools to meet the needs of the DFPC for structure assessment, damage assessment, and triage.
  • The Contractor shall consult with wildfire management personnel stakeholders and develop customized reports to display information from the IMS geospatial database.
  • The Contractor shall conduct a total of 3 classes for user-based training and train-the-trainer training.
  • The Contractor shall attend at least three Technical Interchange Meetings.

Contract Data Requirements List

  1. Program Plan – 10 days after receipt of order
  2. Program Schedule – 10 days after receipt of order, monthly thereafter
  3. Training Manuals and Materials – 1 week prior to scheduled training

 

Sole Source Guidelines
 

Background

DFPC Director Paul Cooke discussed in his “Special Report: Colorado Firefighting Air Corps” and his presentation before the Wildfire Matters Review Committee the need for an information management system designed and built specifically for wildland fire management.

Using screen shots of an integrated IMS created by Interra Group, he called for a web-based, cloud-hosted solution that offers multiple workflows and toolsets that are tailored to the individual needs of various endusers.

CFAC Report Recommendations
 
CFAC Committee Presentation Recommendations
 

Director Cooke explained that Intterra’s SituationAnalyst provides an affordable off-the-shelf solution for

  • Resource availability and tasking
  • State-wide, regional, and local workflows accessible by all wildfire personnel in the state, and
  • Incident assessment – threatened values (people, structures, watersheds, critical infrastructure, etc.), precise location information (terrain, fuel, intensity map, growth potential), real-time cost suppression estimation, and personnel location and safety tracking

Intterra SituationAnalyst Overview
 

Partnership with DigitalGlobe FirstLook

A case study published by DigitalGlobe reviewed how SituationAnalyst was integrated with FirstLook during the massive Waldo Canyon fire.

“Digital media solutions provider, Intterra, used OGC-compliant DigitalGlobe Cloud Services to integrate FirstLook into Intterra’s SituationAnalyst decision support software to provide federal, state and local emergency response personnel with a comprehensive view of operations during periods of crisis.”

“As the fire intensified, FirstLook imagery continued to assist the City of Colorado Springs Emergency Operations Center (EOC) in its damage and fire behavior assessment. The newly collected data was delivered and viewed by EOC personnel within hours of collection via on-line access of FirstLook inside the US Forest Service Enterprise Geospatial Portal, assisting with orientation and confirmation of helicopter flights of affected areas. Additionally, the fresh imagery supported key community briefings designed to communicate the most accurate information possible to affected homeowners.”

FirstLook Waldo Canyon Case Study
 
FirstLook Datasheet
 

About the USFS Enterprise Geospatial Portal

The Enterprise Geospatial Portal (EGP) is an open source platform developed by the U.S. Forest Service that can be thought of as a visualization and analysis tool. The EGP spatially enables existing wildland fire information and consolidate disparate geospatial data by organizing it into view states representing various business areas. The EGP provides a geospatial interface which allows users to access wildland fire data layers on a common web-based platform.

The EGP includes the following components:

  1. Fire Globe – 2D & 3D situational awareness views using multiple clients;
  2. GDAT (Geospatial Dashboard and Analysis Tool) – a simple business analytics tool that utilizes GIS;
  3. Situation Analyst – tool combining collaborative mapping, geospatial and imagery analysis, with analytical reporting;
  4. Fire EGP Data – static and dynamic data available for use in any of the viewers; and
  5. Incident Risk Console (RisC) – analytic dashboard for authorized users which provides data and statistics.

Enterprise Geospatial Portal Overview